LAKE SHANGRI-LA PROPERTY OWNERS ASSOCIATION INC.
(NON-STOCK)
BY-LAWS
Established 1956
Revised 1982
Revised 1985
Revised 1988
Revised 1989
Revised 1990
Revised 1991
Revised 1995
Revised 2011
ARTICLE I
Section
Name
1.1
The name of this association shall be “Lake Shangri-La Property Owners Association (LSPOA), Inc.” (Non-stock)
Purpose
1.2
The purpose of this LSPOA is to protect and preserve the interest of the members and community as a whole, and to develop and encourage membership involvement in all LSPOA activities.
Membership
1.3
Membership in the LSPOA is open to anyone provided they pay the membership dues. Paid members have the right to participate in all functions, hold elected office and vote at yearly LSPOA meetings. Members will have access to the beaches, be on the mailing list and attend all LSPOA meetings.
1.4
Any member may be suspended for the duration of one (1) year for conduct unbecoming a member of the LSPOA or for violating the bylaws of the LSPOA. All LSPOA privileges will be suspended during this time. Suspended members are still required to pay yearly dues during their suspension. The board has the power to suspend members in accordance with the bylaws of the LSPOA. The board will notify the member of their suspension in writing or by representative, and detail the reasons for the suspension.
1.5
There shall be no special assessments or dues increase unless approved by vote of the membership quorum present by two thirds vote. Votes may take place at special, regular, semi-annual or annual meeting of the LSPOA.
1.6
All members will be notified of yearly dues amount by September 1st of each year. Dues must be paid in full by September 30th yearly.
1.7
Non-payment of dues by the designated due date will result in the membership being revoked. Revoked members may rejoin by applying to the Board for reinstatement. The Board may defer revoking membership if the member provides a “hardship” letter to the Board outlining the reason for non-payment. With the Board’s approval all deferred dues must be paid in full by the end of the calendar year of the deferment. Paid members will be considered members in good standing.
1.8
The Membership Committee Chairperson shall be responsible for maintaining a current list of the membership including their address and contact information.
1.9
The Membership Committee Chairperson shall be responsible for mailing yearly “dues owed” notices to all members of the LSPOA one week prior to the annual meeting, collecting dues and depositing membership funds in the LSPOA bank account
ARTICLE II
The Board of Directors
2.1
There will be a Board of Directors elected to three (3) year terms to represent the membership of the LSPOA. The Board consists of a President, Vice President, Secretary, and five (5) board members. The Treasurer will be appointed by the Board at each annual meeting.
2.2
The Board shall be responsible for all legal matters connected with the township, County, State, railroad and public utility authorities. It will also set general policy and make recommendations to the membership. The Board is the governing body of the LSPOA and can set forth regulations benefiting the grounds, property and piers of the LSPOA.
2.3
Monthly board meetings will be on the second Thursday of every month at 7:00pm at the Lake Shangri-La Clubhouse. The Board may also meet at special times by order of the President. Special Meetings may be held upon request of two members of the Board. Such requests must be addressed to the Secretary who will schedule the meeting. Only the business stated on the meeting request may be discussed at these meetings.
2.4
The Board will develop and submit a budget along with a dues amount recommendation to the LSPOA members at the Annual Meeting. The Board will also set the pier lease fee amount yearly, to be collected by the pier committee, from members leasing LSPOA piers.
2.5
Honorary Lifetime Board Membership may be bestowed upon a member by the LSPOA Board of Directors for exemplary service to the LSPOA.
2.6
No Board member may miss three (3) consecutive meetings unless approved by the President. The Board may ask for dismissal of any Board member in violation of this section.
ARTICLE III
Duties
3.1
President
§ Execute the bylaws
§ Preside at all meetings and preserve order
§ Appoint all Chairpersons
§ Maintain general supervision of the Board, Chairpersons, committees and members of the LSPOA.
§ Fill vacancies by appointment
§ Recommend removal of Board Members, Chairperson or member
§ All other duties not listed but required by bylaws
In an emergency the President has the power to act in his/ her best judgment but must report the circumstances to the Board and LSPOA as soon as possible.
3.2
Vice President
§ Preside at all meetings at which the president is absent
§ Appoint Chairpersons
§ Oversee the Pier Committee
§ Serve as the President in the event of the Presidents death, resignation, disability or absence from the community.
3.3
Secretary
§ Call the roll of officers at each meeting
§ Keep the minutes of all meetings permanently documented
§ Read the minutes at each meeting
§ Keep an accurate membership record
§ Prepare and send all notices ordered by the president and Board
§ Read all communication received by the LSPOA
§ Any other duties assigned by the President or Board
3.4
Treasurer
§ Keep accurate records of all funds received and disbursed
§ Deposit all funds in the banking institution designated by the Board
§ Notify members of the dues amount for each year
§ Collect all dues from members for each year
§ Submit records for auditing prior to the annual meeting
§ Ensure LSPOA taxes are prepared and paid yearly
Compensation for the above listed Treasurer duties shall be determined yearly by the board.
ARTICLE IV
Chairpersons
4.1
All LSPOA business is under the direction of the President and the Board. All chairpersons are responsible for the activities and duties of their respective committee, and shall report to the President and the Board, the actions of their committee upon request.
The President may appoint Chairpersons for the following committees
1. Auditing Committee (Two Board members and one LSPOA member)
2. Pier Committee (One Board member and three LSPOA members)
3. Lake Management Committee (One Board member and Four LSPOA members)
4. Membership Committee (One Board member and three LSPOA members)
5. All fund raising activities shall have a Chairperson who reports to the President and the Board
ARTICLE V
Fiscal Year
5.1
The fiscal year of the LSPOA will be from September 1st through August 31st of each calendar year. All records will be kept in accordance with these time frames.
ARTICLE VI
Nominations
6.1
Nominations for the office of PRESIDENT, VICE PRESIDENT, SECRETARY and BOARD MEMBERS shall be made at the Annual Membership meeting in election years. Elections will be by voice or hand vote requiring a simple majority to be elected. If there are more than two (2) nominations for the same office the President will appoint two (2) tellers to conduct and count a secret ballot. The member receiving the majority of the ballots cast will be elected.
ARTICLE VII
Meetings
7.1
The Annual meeting of the LSPOA will be held on the first Sunday in August of every calendar year.
7.2
A Semi-Annual meeting may be held on the last Sunday in February of every calendar year.
7.3
Monthly board meetings will be on the second Thursday of every month at 7:00pm at the Lake Shangri-La Clubhouse. The Board may also meet at special times by order of the President.
7.4
Notices of the Annual and any semi- annual meeting will be mailed to each LSPOA member at least two (2) weeks prior to the meeting.
7.5
Robert’s Rules of Order shall govern all meetings
ARTICLE VIII
Order of Business
8.1
The order of business of all LSPOA meetings is as follows
I. Roll call
II. Reading of previous minutes
III. Treasurer’s report
IV. Officer’s Reports
V. Chairperson’s reports
VI. Communications and Notices
VII. Old Business
VIII. New Business
IX. Appointments
X. Adjournment
ARTICLE IX
Liens
9.1
No liens are to be filed for non-payment of dues or assessments. Old liens filed prior to 1982 will be individually reviewed for disposition
ARTICLE X
Expenditures
10.1
Any and all expenditures above $250.00 require Board approval prior to payment
10.2
All checks must be signed by the Treasurer and Membership Committee Chairperson. In their absence the PRESIDENT, VICE PRESIDENT or SECRETARY may sign.
ARTICLE XI
Voting Eligibility
11.1
For the purpose of voting, each paid membership is entitled to two(2) votes. Prior to holding a vote, the Membership Committee Chairperson shall advise the Board as to how many paid memberships there are in the calendar year that the vote is being taken. In order for the results of the vote to be valid the tally shall not exceed twice (x2) the amount of paid memberships as reported by the Membership Committee Chairperson or the actual number of voters physically present at the time of the vote.
ARTICLE XII
Liability
12.1
The LSPOA, Officers, Chairpersons and Board of Directors assume no liability for accidents, injuries losses of or damage to personal property in or about this subdivision or for any financial losses or breaches of contract.
ARTICLE XIII
Quorum
13.1
Twenty or more members constitute a quorum for the transaction of business at Annual or Semi-Annual meetings.
ARTICLE XIV
Dissolution
14.1
This LSPOA cannot dissolve for specific reasons as per deed to the LSPOA property.
ARTICLE XV
Amendments
15.1
Amendments may be made to these bylaws at any time by a two-thirds vote of the quorum present; provided that notice of proposed amendments is given to each member ten (10) days prior to voting
ARTICLE XVI
Community Center Clubhouse
16.1
Anyone may rent the Clubhouse for their own event. LSPOA members in good standing will receive a discounted rental rate to be determined by the LSPOA Board. Rentals must be arranged through the Secretary and abide by the following rules.
§ Payment of rental fee assigned by the Board (This fee is waived to all Board members provided there would not be a paid rental for the same day)
§ Hold harmless agreements signed by all renters in advance
§ Renter must be in attendance at function for the duration of the event.
§ Center must be cleaned and restored to original condition within 24 hours of event completion.
§ Renter assumes all responsibility for personal and/ or property damage.
§ The Clubhouse cannot be rented if the date requested for the rental is in conflict with an LSPOA activity.
§ The purpose of the rental must be submitted in writing to the Board for review and approval prior to the rental.
16.2
The Clubhouse may not be rented by an individual or group for commercial or business operation without prior board approval
16.3
The LSPOA will be in compliance with all building codes of Salem Township and Kenosha County
ARTICLE XVII
Piers
17.1
The LSPOA will keep and maintain eleven (11) piers with twenty-one (21) slips available for LSPOA members to lease. One (1) slip will be left vacant as a transient slip available for temporary use by boaters on Lake(s) Shangri-La and Benet. The Pier Committee is designated the responsibility for the piers by the Board.
17.2
The Pier Committee will be overseen by the VICE PRESIDENT of the LSPOA Board of Directors. The Pier Committee Chairperson shall supervise committee meetings, and with the assistance of committee members, recommend pier policies, guidelines and special assessments to the Board for approval.
17.3
The Pier Committee will be responsible for the supervision and maintenance of the piers as well as enforcing the rules and guidelines governing the piers. Vacancies will be filled on a first come first serve basis from the pier waiting list maintained by the Pier Committee. Members assigned a pier slip will be required to pay a special assessment, determined yearly by the Board. Members will be required to agree to and follow the rules and guidelines set forth by the pier committee prior to being assigned a slip, and sign a “Pier User Agreement”.
17.4
LSPOA members assigned to a pier slip may have the privilege revoked by the Board if found to be in violation of any rules and guidelines governing the piers.
ARTICLE XVIII
Lake Management
18.1
The LSPOA shall establish a Lake Management Committee to develop a long-term plan for management of aquatic plants in the Lake(s) Shangri-la and Benet and to monitor the aquatic plant communities in the Lakes as a measurement of the effectiveness of management policies.
18.2
The Lake Management Committee Chairperson is appointed by the President of the LSPOA Board of Directors, reports to and is a member of the LSPOA Board of Directors.
18.3
Committee meetings are held on a periodic basis to discuss matters pertaining to the maintenance of the lake and are called for and supervised by the Lake Management Committee Chairperson.
18.4
The responsibilities of the Lake Management Committee include but are not limited to:
a. Receiving bids and contracting with Weed Management Companies to chemically treat the Lakes for invasive aquatic weeds.
b. Submit weed containment plans and costs to the LSPOA Board for approval.
c. Monitor and log water clarity and temperature information to the state DNR through the Citizens Water Monitoring Program.
d. Submit water samples to the state for chemical analysis throughout the summer months through the Citizens Water Monitoring Program
e. Maintain communication with state agencies and commissions on any current information regarding new threats to the Lakes
f. Recommend periodic fish stocking requirements to the LSPOA Board. Once approved , obtain bids and arrange for implementation.
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